November 2018 (Annual) Meeting Minutes
Meeting began at 7:03pm
Attendance includes: Vanessa King, Lori Meadors, Steve Chess, Doug McCrary, Jessie Hayles, Sandy Landau, Paul Brooks, Crystal Page, Guests (Lee’s)
Approval of Minutes:
Approved October minutes. Paul motion, Crystal seconds. Approved.
See financial report discussed
Account totals $38,619.55
Closed, locked and all plumbing winterized.
Stone on steps – moved out of the way
Consider getting hydraulic closure to pull gate closed
Inside pool house – irrigation system is flimsy and unstable, need to fix installation – consider Century Plumbing, they did original plumbing.
Architectural Review Committee:
No updates Social/Website:
Pool phone number 816-214-5234
Fall Fest successful, although small turnout.
Consider getting Christmas decorations out of pool house to decorate monuments.
Gate lock installed
**All 2018 improvements within budget!
Discuss plan for notification of new pool keys, will plan to send monthly Facebook, website and email notifications. Will also hand out postcards as time nears. Keys will be available for pickup at each monthly meeting (March/April/May) IF dues are paid up to date.
Secretary of State:
State has recognized tax filing. Have received tax clearance statement.
Documents signed and sent to reinstate.
Awaiting approve for “good standing”.
Moving forward – this task should be assigned to accountant annually.
Plan to implement liens and other business once reinstated.
After discussion regarding officer positions:· Don Roberts motions to elect Steve Chess to continue as President role for a 3yr term. Paul Brooks seconds motion – all in favor – APPROVED.
Jessie Hayles nominates Paul Brooks as Vice President for next term. Sandy Landau seconds – all in favor – APPROVED.
Minutes to reflect positions:
Steve Chess – President
Paul Brooks – Vice President
Lori Meador – Treasurer.
Crystal motions to change bank account access to all SWPOA accounts and PayPal as of 1/1/2019 to reflect officers on the board (listed above). Don Roberts seconds, all in favor – APPROVED.
Annual dues invoices to go out mid-December.
December meeting to include:
Defining roles and responsibilities·
Discuss 2019 budget
Pool card distribution
8:07pm motion to adjourn made by Doug seconded by Paul