November 2017 Meeting Minutes
Summit Wood Property Owners Association
Meeting Minutes Annual Meeting, November 14, 2017
Opening The meeting began at 7:02pm. Board Members Present: Robert Rives, Doug McCrary, Jessie Hayles, Paul Brooks, Don Roberts, Sandy Landau Approval of Minutes: Meeting minutes not available at this time, to be approved at next meeting. Treasurer Report: See financial report… Debit card to be changed to come out of checking account rather than money market account. Quickbooks to increase $35/monthly Met with accountant, Vanessa to determine how detailed QB needs to be for tax purposes $100/year to file taxes, plan for future budget Doug to contact Julia Hampton (accountant) re: possible interest in administrator position, need to develop a job description Pool: Again discussed switching to Google phone/wifi for pool for 2018 year. Paul – motion to approve Google, pending less than current AT&T expenses of $134/month o Doug second, motion approved
Board Positions: Jessie and Paul term expires, both renewed until 2020 Robert – resigned as president, effective in January 2018 Robert Rives nominated Don Roberts as board member, will remain chair of ARC. Jessie second, motion approved Position still need to be filled – Treasurer, Secretary, President
Budget 2018 Considerations: Replacement of laptop for pool key cards Magnetic lock for gate
Drain strip to be replaced on pool deck Interior pool tile repair/replace Mirror for bathrooms Doug to purchase 9 more loungers Vanessa to propose 2018 budget and send out for approval. Continue discussion of increasing POA dues prior to June meeting. Old Business Fence: To be replaced on November 21-22 ARC: No updates Website: No updates Secretary of State: Awaiting accountant to file taxes… New Business: No new business
The next monthly meeting is December 12, at 7PM. Motion to adjourn by Paul, Doug seconds - meeting ended at 7:25pm.