November 2020 Meeting Minutes
ANNUAL MEETING: November 10, 2020
Virtual Meeting began at 7:01pm
Attendance includes: Jessie Hayles, Steve Chess, Vanessa King, Lori Meadors, Patrisha Dobbins, Jackie Griffin, Dave Reyburn, Paul Brooks
Guests: Chris Tayrien, Jana DeShay, Victoria Hager, Renee Lee
Approval of Minutes:
October Minutes reviewed and approved as written
15 unpaid properties
2 properties with liens in place
3 board positions expire Dec 2020: Jessie, Crystal, Patrisha
· Jessie agrees to stay active
· Patrisha agrees to stay active
· Crystal would like to stay on the board, however she has been unable to attend several of the meetings.
Steve - term ends Dec 2021
Vanessa to retire from administrator position December 2021
See financial report for details:
Given pandemic situation with limited in-person meetings, all in favor for Lori to continue to sign checks in order to pay bills on time.
2021 Budget discussed – Jessie motion to approve, Patrisha seconds, all in favor
Cover off, awaiting arrival of new cover. Elite to install on arrival.
Winterizing irrigation system this week
Architectural Review Committee:
No active applications.
· 7705 Brooke Ct – remodeling home, requested temporary RV housing in driveway while under construction. Estimated 6-8 weeks. Approved.
· Discussion of requirements to approve outbuildings.
· Current restrictions, per Kapke, can be updated any time. By-Laws state we are required to “poll” homeowners, need to define what effort is acceptable as a poll. Mail votes? Facebook? Meeting attendance?
· Discussed selecting one topic/issue per month to discuss at the meetings. Advertise this issue and encourage neighbors to weigh in.
Pool phone number 816-214-5234
Dave and Joe to follow up on USPS address – difficult task to complete. Several barriers.
Steve discussed several issues with “neighborhood historian” Dean Allen. Requested a detailed, written story of the history of neighborhood development. Why and how we have some of the inconsistencies.
City of KC vs SWPOA in regards to retention ponds. At one-point, years ago, SWPOA was given the opportunity to sign a form in agreeance to maintain ponds upon completion of phases 4 & 5. However, SWPOA did not sign in agreement, this covenant disappeared with Spurk’s bankruptcy.
· Most recent communication between Kapke to SWPOA and City of KC, occurred approx a month ago. We have documents and email threads to support this communication. Invoice ($300) received from Kapke to review city threats.
Discussion for guests to explain some of the background and history of the neighborhood in regards to members/non-members and issues with joinder agreements during the development phases.
7:56 – Dave motion to adjourn, Patrisha seconds