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November 2020 Meeting Minutes

ANNUAL MEETING: November 10, 2020


Virtual Meeting began at 7:01pm

Attendance includes: Jessie Hayles, Steve Chess, Vanessa King, Lori Meadors, Patrisha Dobbins, Jackie Griffin, Dave Reyburn, Paul Brooks

Guests: Chris Tayrien, Jana DeShay, Victoria Hager, Renee Lee

Approval of Minutes:

October Minutes reviewed and approved as written

Administrator Report:

24 non-members

15 unpaid properties

2 properties with liens in place

3 board positions expire Dec 2020: Jessie, Crystal, Patrisha

· Jessie agrees to stay active

· Patrisha agrees to stay active

· Crystal would like to stay on the board, however she has been unable to attend several of the meetings.

Steve - term ends Dec 2021

Vanessa to retire from administrator position December 2021


See financial report for details:

Total $40,296.19

Given pandemic situation with limited in-person meetings, all in favor for Lori to continue to sign checks in order to pay bills on time.

2021 Budget discussed – Jessie motion to approve, Patrisha seconds, all in favor

Budget approved


Cover off, awaiting arrival of new cover. Elite to install on arrival.


Winterizing irrigation system this week

Architectural Review Committee:

No active applications.

· 7705 Brooke Ct – remodeling home, requested temporary RV housing in driveway while under construction. Estimated 6-8 weeks. Approved.

· Discussion of requirements to approve outbuildings.

· Current restrictions, per Kapke, can be updated any time. By-Laws state we are required to “poll” homeowners, need to define what effort is acceptable as a poll. Mail votes? Facebook? Meeting attendance?

· Discussed selecting one topic/issue per month to discuss at the meetings. Advertise this issue and encourage neighbors to weigh in.


Pool phone number 816-214-5234

Old Business:

Dave and Joe to follow up on USPS address – difficult task to complete. Several barriers.

Steve discussed several issues with “neighborhood historian” Dean Allen. Requested a detailed, written story of the history of neighborhood development. Why and how we have some of the inconsistencies.

City of KC vs SWPOA in regards to retention ponds. At one-point, years ago, SWPOA was given the opportunity to sign a form in agreeance to maintain ponds upon completion of phases 4 & 5. However, SWPOA did not sign in agreement, this covenant disappeared with Spurk’s bankruptcy.

· Most recent communication between Kapke to SWPOA and City of KC, occurred approx a month ago. We have documents and email threads to support this communication. Invoice ($300) received from Kapke to review city threats.

New Business:

Discussion for guests to explain some of the background and history of the neighborhood in regards to members/non-members and issues with joinder agreements during the development phases.


7:56 – Dave motion to adjourn, Patrisha seconds


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