November 2020 Meeting Minutes

ANNUAL MEETING: November 10, 2020

Opening:

Virtual Meeting began at 7:01pm

Attendance includes: Jessie Hayles, Steve Chess, Vanessa King, Lori Meadors, Patrisha Dobbins, Jackie Griffin, Dave Reyburn, Paul Brooks

Guests: Chris Tayrien, Jana DeShay, Victoria Hager, Renee Lee

Approval of Minutes:

October Minutes reviewed and approved as written

Administrator Report:

24 non-members

15 unpaid properties

2 properties with liens in place

3 board positions expire Dec 2020: Jessie, Crystal, Patrisha

· Jessie agrees to stay active

· Patrisha agrees to stay active

· Crystal would like to stay on the board, however she has been unable to attend several of the meetings.

Steve - term ends Dec 2021

Vanessa to retire from administrator position December 2021

Treasurer:

See financial report for details:

Total $40,296.19

Given pandemic situation with limited in-person meetings, all in favor for Lori to continue to sign checks in order to pay bills on time.

2021 Budget discussed – Jessie motion to approve, Patrisha seconds, all in favor

Budget approved

Pool:

Cover off, awaiting arrival of new cover. Elite to install on arrival.

Landscaping:

Winterizing irrigation system this week

Architectural Review Committee:

No active applications.

· 7705 Brooke Ct – remodeling home, requested temporary RV housing in driveway while under construction. Estimated 6-8 weeks. Approved.

· Discussion of requirements to approve outbuildings.

· Current restrictions, per Kapke, can be updated any time. By-Laws state we are required to “poll” homeowners, need to define what effort is acceptable as a poll. Mail votes? Facebook? Meeting attendance?

· Discussed selecting one topic/issue per month to discuss at the meetings. Advertise this issue and encourage neighbors to weigh in.

Social/Website:

Pool phone number 816-214-5234

Old Business:

Dave and Joe to follow up on USPS address – difficult task to complete. Several barriers.

Steve discussed several issues with “neighborhood historian” Dean Allen. Requested a detailed, written story of the history of neighborhood development. Why and how we have some of the inconsistencies.

City of KC vs SWPOA in regards to retention ponds. At one-point, years ago, SWPOA was given the opportunity to sign a form in agreeance to maintain ponds upon completion of phases 4 & 5. However, SWPOA did not sign in agreement, this covenant disappeared with Spurk’s bankruptcy.

· Most recent communication between Kapke to SWPOA and City of KC, occurred approx a month ago. We have documents and email threads to support this communication. Invoice ($300) received from Kapke to review city threats.

New Business:

Discussion for guests to explain some of the background and history of the neighborhood in regards to members/non-members and issues with joinder agreements during the development phases.

Adjourn:

7:56 – Dave motion to adjourn, Patrisha seconds