February 2021 Meeting Minutes
February 9, 2021
Virtual Meeting began at 7:03pm
Attendance includes: Jessie Hayles, Steve Chess, Vanessa King, Lori Meadors, Patrisha Dobbins, Jackie Griffin, Dave Reyburn, Paul Brooks, Joe Folsom
Guest: James Trout
Approval of Minutes:
January Minutes reviewed and approved with changes discussed
So far, 146 lots have paid dues.
Outstanding dues: $26,056.53
Discussion to link current dues spreadsheet to website for public view. Determined would be too time consuming.
Discussed verbiage of lien documents, rather than saying “$180 per year…” wording should be “until dues are current” or “once dues are paid in full”.
See financial report for details:
All deposits are going into money market account due to higher interest rates.
Pool permits and cover are paid for.
Given pandemic situation with limited in-person meetings, all in favor for Lori to continue to sign checks in order to pay bills on time.
New cover installed – paid for
Steve to sign new contract for lawn maintenance
Architectural Review Committee:
Restrictions: will auto renew in 2025. We can suggest changes from now until 12/31/2023. Dave suggests meeting for restriction votes.
Need to determine details, how/when to vote: Do we need majority of homeowners to vote? Do they need to be physically present to vote??
Joe interprets By-Laws as: needing 10% of lot owners to make changes.
Patrisha recommends a link to live google doc to show progress of restrictions as suggestions or changes are discussed.
Pool phone number 816-214-5234
Guest James Trout inquiring about owner of corner lot. Would like to draft letter asking if SWPOA or neighbors can mow/maintain and utilize for recreational purposes until property is officially sold.
7:44 – Jessie motion to adjourn, Lori seconds