December 2020 Meeting Minutes

December 8, 2020

Opening:

Virtual Meeting began at 7:10pm

Attendance includes: Jessie Hayles, Steve Chess, Vanessa King, Lori Meadors, Patrisha Dobbins, Jackie Griffin, Dave Reyburn, Paul Brooks, Crystal Page

Approval of Minutes:

November Minutes reviewed and approved as written

Administrator Report:

Lot 87, non-member wants to join – Vanessa to follow up with joinder

15 lots past due, 3 of them over 3 years past-due

Outstanding dues total $6,264.40

City of KC – invoice forwarded from Robert Rives re: pool permits, Vanessa to investigate. All invoices and mail should be directed to PO box.

Vanessa to retire from administrator position December 2021

2019 motion amended: 2021 dues increase by 10%, to $217.80. Dave motions to round amount down to nearest dollar moving forward. Paul seconds. All in favor.

2021 dues will be $217, invoices will be mailed soon.

Treasurer:

See financial report for details:

Total $38,089.34

Given pandemic situation with limited in-person meetings, all in favor for Lori to continue to sign checks in order to pay bills on time.

Pool:

Cover off, awaiting arrival of new cover. Elite to install on arrival.

Landscaping:

No updates

Architectural Review Committee:

No requests pending

Social/Website:

Pool phone number 816-214-5234

Old Business:

Steve has not received written history from Dean - (Steve discussed several issues with “neighborhood historian” Dean Allen. Requested a detailed, written story of the history of neighborhood development. Why and how we have some of the inconsistencies)

No updates from previous retention pond discussion – (City of KC vs SWPOA in regards to retention ponds. At one-point, years ago, SWPOA was given the opportunity to sign a form in agreeance to maintain ponds upon completion of phases 4 & 5. However, SWPOA did not sign in agreement, this covenant disappeared with Spurk’s bankruptcy.

· Most recent communication between Kapke to SWPOA and City of KC, occurred approx a month ago. We have documents and email threads to support this communication. Invoice ($300) received from Kapke to review city threats.)

New Business:

Loretta Washington inquiring about decorating monuments, large tub located in pool house. Dave can help her get access if she wants to decorate.

Jackie – attempted new neighbor packets but have found this to be very hard to keep up with.

Facebook page – increased advertising for personal businesses. Discussed that will allow for now, being seasonal and right before Christmas. Further discussion to follow next month.

Adjourn:

7:56 – Dave motion to adjourn, Paul seconds